Office Manager II

Senior Level

This is a unique opportunity for someone to manage several areas of the company.  For the right candidate, this position would be responsible for several business functions, such as payroll, and also assisting the company with managing one of our lines of business.   Below is a high-level process flow of the areas this position will ideally manage:

Payroll Experience – ability to process payroll and payroll taxes through QuickBooks

Purchasing Experience

Month End Close – bank account reconciliation and month end close

Taxes - ability to understand various state required forms, such as Franchise Taxes, and submit payments

Ability to work with state employment agencies, such as Oklahoma Unemployment

Line of Business Management - In addition, the ideal candidate will the ability to perform the following duties:

Receive Orders  - could be by email, or by web-order, or phone call - enter into QuickBooks

Work with production, to understand estimated delivery date of product(s), and communicate updates with customer or distributor

Arrange for shipping of products, could be UPS, Fed-Ex or a Freight Service such as ABF

Invoice Customer - QuickBooks

Additional responsibilities

Produce and review backorder report, identify any potential issues

Assist with purchasing, for component parts and raw materials related to the line of business you are managing

Assist with the identification of production issues related to the products you manage

Quotes – we occasionally quote our products

Answer phone calls to the main number that are related to the line of business – the volume can range from 0 – 5 phone calls per day.

Assist General Manager with other projects

Candidate Requirements

A high degree of efficiency utilizing QuickBooks

10 or more years of experience as an office or accounting assistant.

Customer service and customer management experience within a manufacturing or distributor environment is a plus

Warm personality

Ability to work well under limited supervision.

Ability to work well under pressure

Ability to multi-task

Great communication skills, both written and verbal

Job Type: Full-time

Compensation: $18.00 - $24.00 per hour – depending on experience

Benefits:

• 2 weeks paid time off
• Medical Insurance BlueCross BlueShield

Schedule:

• Monday through Friday 8am to 5pm 40 hours per week.
• We have some flexibility with schedule, just let us know what your needs are, if you interview with us.